Software Licence Management vendor Aspera held a “Cost Management” seminar in Frankfurt back in late March.
Their main take-away points for managing software costs in a recession are summarised below.
Increasing employee awareness is an important point because it really sends out a message that the IT Department are ‘doing their bit’ to save the company money.
Recognising Value
Procurement – Increase the utilization of existing assets e.g. purchasing updates instead of more expensive full versions
Centralise Procurement if you have not done so already
Unused Licenses
Capitilize – facilitate the full use of existing software, take advantage of free updates, offload those applications which are not required.
Avoid demand based or ‘Just in Time’ Purchasing
Increase Employee Awareness and Sense of Responsibility
Offer incentive schemes to employees for prudent use of software, be transparent about costs, apply a manager approval process for new software
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