This article has been contributed by Adrian Foxall, CEO of Rimo3.
Are unused applications eating away at your bottom line? Struggling to get a grip on Software Asset Management? With 80% of UK businesses paying too much for software licences, you’re not alone.
Application hoarding is one of those things that we are all guilty of doing over time, but this behaviour can drain your IT operating budget and use up vital system resources. As a large organisation, gaining oversight and control of your sprawling application portfolio is no simple task, which may be why 81% of companies say they have unused applications on their company network.
Let’s look at how you can regain control of your application estate in three simple steps:
Assessing how applications are used, by whom and how frequently is key to understanding the cost of your application portfolio. IT managers are able to see how many licenses are required and where consolidation might be possible, as well as discovering unused licenses.
Sounds great in theory, however gathering all this data can be a daunting task. Increase of BYOD also adds to the complexity, with 70% of SMB’s reporting use of employee-introduced applications.
Auditing application usage once was a case of employing several monitoring programs and filling-out spreadsheets. This time consuming and manual process would take up IT resources that were better spent on more important tasks, so it often got put to one side… until of course a vendor announced a software licensing audit, which would send IT teams into a spin!
However, newer tools have sped up this process and provide a much higher degree of accuracy. Enterprise Application Portfolio Management (EAPM) software, enables IT managers to coordinate the application estate review from one dashboard, centralising information and creating quick and detailed reports when required.
After a full review of your current application portfolio it will be easier to see which applications are redundant, need updating or are essential to day-to-day tasks. Newer software may be able to complete the tasks of two or more current applications, saving on licensing costs, and streamlining your portfolio overall.
To help keep your portfolio lean and agile, here are a few key things to remember…
Streamlining your portfolio will generally require a great deal of project management, whether retiring apps, migrating your OS, deploying new applications, or managing software lifecycles. Currently 87% of companies find updates disruptive and expensive, however automation can not only simplify the process to save time and money, but also frees up your IT team for other tasks such as innovation and strategy.
As you can see, an unruly application estate has great potential to drain your bottom line. However by maintaining a complete end-to-end view of your portfolio and automating workflows, businesses can remain agile, competitive and responsive to the changing IT landscape.
This article has been contributed by Adrian Foxall, CEO of Rimo3. Rimo3 enables efficient enterprise application portfolio management by providing a complete end-to-end view of your estate.